One of the prime reasons organizations site for migrating workflows to digital is the need to get data to the right places much faster.
With the move to push workflow efficiency to the limit it only makes sense that the flow of data will also need to keep pace.
For many organization that are tied to legacy processes that include manual forms and documents information bottlenecks have become the pink elephant in the room. Not only are manual forms and documents slower to complete, the critical data within those forms is often even slower to reach target end-users. As a result many organizations are finding the valuable opportunities to act on information are squandered by data being slowed in transit. Manual information flow typically involves four basic steps:
- One or more parties documenting critical data
- The delivery of that data to one or more parties who are to act on it
- The acting parties reviewing the data and choosing appropriate actions
- Those actions being implemented
Digitizing workflows focuses not on reducing the time it takes to carry out the basic functions, but rather how quickly data first arrives at each function. Implementing digital forms that automatically deliver critical information to managers at the time of completion (form submission), without the need for email or faxing, can significantly improve response times. Likewise, automated alerts and notifications that initiate predetermined responses to specific events prevent costly delays such as unopened emails, misinterpreted data, humans error, and procrastination.
Timely data, along with action taken while it can still have a positive impact, helps to seize revenue generating opportunities and mitigate losses. By acting on the data in real-time organizations can significantly enhance the profitability of the operation in a multitude of ways.
To learn more about how Paperless Forms can transform your legacy business processes into digital information systems call us at 866.256.6900